Backups are important for any organization, especially if you have sensitive data. Here are a few tips to help you create and back up your data:
- Make a plan: Before you start backup, make sure you have a plan in place. This will help you know what data needs to be backed up and when.
- Choose the right storage device: When choosing the right storage device for your backups, think about how much data you need to backup and how often you need it backed up.
- Set up encryption: If your data is sensitive, set up encryption to protect it from unauthorized access. This can include using passwords or encrypting your files with a software program.
- Create folders: Once you have chosen the storage device and created a plan, create folders for each of your files that will be backed up. This will make it easier to find and access your backups later on.
With an increasing amount of our lives stored in digital format—financial documents, family photos, work projects—it is increasingly important to backup. This week we take a look at your backup strategies.
Earlier this week we asked you to share your backup strategy. Hundreds of replies later we have a pretty solid spread of techniques and tricks.
Redundancy Is Key
We were pleased to see how many of you really had a lock on the core principles of backing up your data. If you don’t have redundant and offline/offsite backups then you don’t really have a solid backup plan in place. Redundancy and offline drives were the order of the day for most readers. Tony writes:
Richard echoes this sentiment:
Nancy mixes it up with a combination of external drives and server storage:
The moral of the story is that if your data isn’t in separate locations it’s not truly backed up. If it’s important to you, it should exist in at least three places and two of those places should be offline in some form (like an external drive or DVD set that you keep in a fire safe).
I use Windows Home Server to back up all four of my computers. The Server is built of mostly older parts; however, the motherboard, RAM and hard drives are all used for the first time in this machine.
I have several (8 or 9 at last count) jump/flash/thumb drives. I keep particularly sensitive data on these, so it’s backed up three times.
Redundant, but it works for me.
Online Backup Is Good for Small Files; Sometimes Dicey
Cloud based storage wasn’t very popular among the HTG readership for a variety of reasons. Those who were happy with it generally were working with small amounts of files and were just using the cloud storage as yet another layer in their backup scheme. Chronno writes:
His arrangement was a fairly common one; more than a quarter of the responding readers incorporated Dropbox into their backup plan. Many readers noted that they used Dropbox for small but important files and most of them encrypted it before uploading.
The really important stuff in in my Dropbox (encrypted with Trucrypt) where it gets copied to four different locations.
Although not as popular as Dropbox, when it came to backing up larger volumes of data many readers turned to services like Carbonite, CrashPlan, and Mozy. Although Carbonite and Mozy are widely popular online backup solutions, many readers had stories of being burned by them and transitioning to CrashPlan. AbbaDabba writes:
If the warnings we heard from various readers about the danger of cloud based storage are distilled down into a simple missive, it’s this: don’t trust the cloud as your only redundancy.
While many readers were happy with Carbonite and Mozy, it’s worth noting that CrashPlan has some pretty sweet features including local backup (you can use the software to backup to other machines on your network), remote backup (you and a friend/family member can remotely back up to each other’s machines), and then cloud-based backup on CrashPlan’s servers—all using the same application.
Hit up the comments section in the original post for additional insights on backup methods and tricks from your fellow readers.
